--- layout: default_v3 language: default permalink: free-scheduling-app/employee-roster-template.html i18n_link: 3764 updated: 2023-01-10 #--- article key-values ---# collection: default_topiccluster t_keyword: Employee Roster Template tags: free schedule maker, making free schedules, free scheduler, scheduling employees, managing schedules, free online scheduling tool type: supporting page_id: 3764 hreflang_id: 3764 parent_id: 3723 date_published: 2021-05-27 date_modified: 2023-01-10 #--- javascript schema ---# javascript_schema: - script: jquery_3_2_0_min - script: bootstrap_min - script: article_infinite_scroll - script: article_mix_infinitescroll - script: article_mix - script: article_mix_faq - script: article_mix_toc #--- section schema ---# section_schema: - section: nav-main_menu - section: article_body_v2 - section: footer - section: schedule_demo_cta #--- page key-values ---# meta_tags: t_meta_title: How to Make an Employee Roster Template in Excel t_meta_description: A free employee roster template may be an option considered by business professionals. t_meta_abstract: A free employee roster template may be an option considered by business professionals. i_meta_image: article_body: json-ld_article: v_date_published: 2021-05-27 v_date_modified: 2023-01-10 author: p_author_id: 203 t_author: Priyanka Bhadani p_author_url: priyanka-bhadani.html i_author: 203.png t_author_description: Mary Kate Morrow is a writer, editor, and social media professional currently employed as a Digital Content Writer at Altametrics. She previously graduated with both a Bachelors degree in English Language and Literature and a Bachelors degree in Gender Studies from the University of California, Los Angeles. p_author_facebook: //www.facebook.com/HubWorksApp p_author_twitter: https://twitter.com/HubworksApp p_author_linkedin: p_author_instagram: feature_snippet: p_type: text t_title: t_description: content: heading: t_title: How to Make an Employee Roster Template in Excel t_description: A free employee roster template may be an option considered by business professionals. image: i_image: how-to-make-an-employee-roster-template-in-excel-1622148069-6344.png t_image_description: terms use roster excel excel templates template free word excel v_image_attribution: //pixabay.com/vectors/interface-internet-program-browser-3593269/ v_image_license: Creative Commons Zero v_video: paragraphs: - t_headline: What an Employee Roster Template Is t_text: Employee rosters are another way to refer to an employee schedule or rota. Alternatively, a staff roster or shift roster may be the terminology used. There is some important differentiation to note such as that a shift roster may not apply to all businesses. A shift roster is used for businesses that need a work schedule that accounts for different shifts. As such, businesses working traditional work schedule hours of 9-5 may not have a need for shift schedule templates. Regardless of what an employee schedule is called, knowing how to create roster templates is important.

There are different staff roster types that businesses should be aware of. The 3 most popular staff roster types are duty, flexible, and staggered. A staggered shift roster is a great option for businesses that experience heavier traffic during specific parts of the workday. A flexible staff roster is a good choice for the traditional work schedule of 9-5. A duty shift roster is used to avoid duplicative employee scheduling and tasks performed throughout shifts. Templates Excel supplies can be used to create roster templates per specific business needs. p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: video: v_video: DYBteICNrQI v_video_language: default t_name: Automatically create shift schedule in Excel t_description: Automatically create shift schedule in Excel. Enter work days and off days for each of your staff. VBA code included. Use the offset function. Use the search and replace function. Check out my online courses //barb-s-school-c482.thinkific.com/Become an Affiliate and earn 25% on Course Sales//barb-s-school-c482.thinkific.com/courses/become-an-affiliateContact me regarding customizing this template for your needs.//www.amazon.com/shop/barbhendersonsub autoschedule ()Dim i as integerfor i = 4 to 11 if i = 4 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 7).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 14).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 21).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 28).Value = "O"End ifif i = 5 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 1).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 8).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 15).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 22).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 29).Value = "O"End ifif i = 6 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 2).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 9).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 16).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 23).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 30).Value = "O"End ifif i = 7 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 3).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 10).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 17).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 24).Value = "O"End ifif i = 8 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 4).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 11).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 18).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 25).Value = "O"End ifif i = 9 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 5).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 12).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 19).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 26).Value = "O"End ifif i = 10 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 7).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 14).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 21).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 28).Value = "O"End ifif i = 11 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 1).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 8).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 15).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 22).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 29).Value = "O"End ifif i = 12 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 2).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 9).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 16).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 23).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 30).Value = "O"End ifif i = 13 then Worksheets("Sheet1").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 3).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 10).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 17).Value = "O" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 24).Value = "O"End ifRange("c4-AG13").Replace What-="", Replacement-="X"End SubFor more help visit my website //www.easyexcelanswers.com or email me at easyexcelanswers@gmail.com.Contact me regarding customizing this template for your needs.Excel one-on-one on-line training available. Email me to arrange. I am able to provide online help on your computer at a reasonable rate.Check out my next one-hour Excel Webinar//www.crowdcast.io/easyexcelanswersCheck out Crowdcast for creating your webinars//app.linkmink.com/a/crowdcast/83If you need to buy Office 2019 follow//amzn.to/2VX5dv8I use Tube Buddy to help promote my videosCheck them out//www.Tubebuddy.com/easyexcelanswersFollow me on Facebook//www.facebook.com/easyexcel.answersFollow me on twittereasyexcelanswersIG @barbhendersonconsultingYou can help and generate a translation to you own language//www.youtube.com/timedtext_cs_panel?c=UCFH2kZykqt-VX5W9waJzYvQ&tab=2*this description may contain affiliate links. When you click them, I may receive a small commission at no extra cost to you. I only recommend products and services that I've used or have experience with. v_url: //youtu.be/DYBteICNrQI i_thumbnail: //i.ytimg.com/vi/DYBteICNrQI/default.jpg i_thumbnail_1x1: //i.ytimg.com/vi/DYBteICNrQI/default.jpg i_thumbnail_4x3: //i.ytimg.com/vi/DYBteICNrQI/mqdefault.jpg i_thumbnail_16x9: //i.ytimg.com/vi/DYBteICNrQI/sddefault.jpg v_upload_date: 4-29-2018 v_length_minutes: 5 v_length_seconds: 1 v_view_count: 223498 callout_text: - t_title: Fast Fact- t_text: A free Excel program can help businesses create roster templates of their own. There are many helpful tips available for businesses looking to create roster templates using the templates Excel offers. - t_headline: How to Make an Employee Roster Template t_text: Before a business goes to create roster templates, there are various important considerations. An Excel template for a staff roster should start with the busiest day. Busier shifts should be filled by the most skillful and experienced staff members.

A shift roster or staff roster should be supplied to employees allowing sufficient time for review and necessary changes. When a work schedule is provided to staff well in advance, employees can better prepare for upcoming shifts. An employee schedule provided too late can result in staff being unable to make a shift. Over time a lack of proper employee scheduling can even motivate staff members to quit.

An Excel download is one way to get a work schedule to employees faster than manual employee schedule distribution. A templates download allows staff to print their employee schedule when supplied access by management. Templates Excel offers can create roster templates for a business by using the following steps-

1. Obtain a free Excel program via Microsoft Office Excel download online.
2. Launch the free Excel program from an electronic device.
2. Select the File tab option and select New from the dropdown menu.
3. From Templates select the Schedules option.
4. Open the Business Schedules file.
5. Select a suitable roster template for business and employee needs.
6. Enter employee names in the far left column. If there are additional rows left over, the right click button can be selected to delete rows. If more cells are needed, the right click button can be selected to insert rows. This process can be applied anywhere to add or delete both rows and columns.
7. Copy and paste the employee name row for each day of the week the shift roster or staff roster spans.
8. Substitute auto text with business information and mark each employee shift with an X.
9. After fully customizing the templates Excel originally provided, select the Save As option from the File drop down menu. Name the shift roster or staff roster remembering to include relevant dates. p_headline_type: h2 image: i_image: how-to-make-an-employee-roster-template-1622149468-1965.png t_description: //pixabay.com/vectors/flip-chart-projector-canvas-graphic-3614771/ v_attribution: //pixabay.com/vectors/flip-chart-projector-canvas-graphic-3614771/ v_license: Creative Commons Zero callout_text: - t_headline: Why an Employee Roster Template Is Important t_text: For human resources or management professionals, employee scheduling can be time consuming and complicated. In fact, managers are estimated to spend over a half day each week on employee scheduling processes. Before the creation of a roster template and employee scheduling software, employee scheduling was performed manually. Without the proper tools to help with shift roster or staff roster creation, manual errors are commonplace. Unnecessary labor costs and labor violation fines are common consequences of employee scheduling errors.

Understanding how much a staff roster influences business operations highlights its importance. Overstaffing and understaffing negatively affect both the customer and employee experience. Overstaffing can result in too much free employee time, creating unmotivated staff members. Understaffing can result in decreased customer service and employee burnout. p_headline_type: h2 image: i_image: why-an-employee-roster-template-is-important-1622149468-8475.png t_description: //pixabay.com/vectors/gui-interface-internet-program-2311261/ v_attribution: //pixabay.com/vectors/gui-interface-internet-program-2311261/ v_license: Creative Commons Zero callout_text: - t_title: Fast Fact- t_text:
Employee scheduling has significant impacts on productivity levels and business bottom line. Research demonstrates that stable employee scheduling boosts productivity by 5% and median sales are increased by 7%. - t_headline: Key Takeaways for Employee Roster Template t_text: p_headline_type: h2 image: i_image: key-takeaways-for-employee-roster-template-1622149468-4750.png t_description: //pixabay.com/vectors/gui-interface-internet-program-2774167/ v_attribution: //pixabay.com/vectors/gui-interface-internet-program-2774167/ v_license: Creative Commons Zero callout_text: event_body: json-ld_event: t_name: Employee Scheduling for Restaurant Managers t_description: Attendees will learn how create excellent schedules. The class teaches managers how to estimate the number of employees they need to staff their locations; how to accurately forecast their customer demand; how to quickly and accuaratly write and communicate schedules to employees; and how to evaluate the accuracy and optimization of their schedules to make adjustments. v_start_date: 2022-08-08 i_image: p_location_name: Altametrics Online Webinar Course p_address: webinar.hubworks.com?site=altametrics v_price: 10.00 t_offer_description: Priority Registration v_registration_url: webinar.hubworks.com?site=altametrics ---