--- layout: default_v3 language: default permalink: work-schedule-maker.html i18n_link: 3730 updated: 2023-01-10 #--- article key-values ---# collection: default_topiccluster t_keyword: Work Schedule Maker tags: work schedule, work schedule maker, making work schedules, work scheduling, work scheduler, how to schedule for work, importance of scheduling for work type: pillar page_id: 3730 hreflang_id: 3730 child_id: [3759,3746,3740,3737,3756] date_published: 2021-05-21 date_modified: 2023-01-10 #--- javascript schema ---# javascript_schema: - script: jquery_3_2_0_min - script: bootstrap_min - script: article_infinite_scroll - script: article_mix_infinitescroll - script: article_mix - script: article_mix_faq - script: article_mix_toc #--- section schema ---# section_schema: - section: nav-main_menu - section: article_body_v2 - section: footer - section: schedule_demo_cta #--- page key-values ---# meta_tags: t_meta_title: Why Every Restaurant Needs a Work Schedule Maker t_meta_description: Restaurants should invest in a work schedule maker to save money, improve morale, and enhance the quality of customer service. Here is everything to know about an employee schedule maker. t_meta_abstract: Restaurants should invest in a work schedule maker to save money, improve morale, and enhance the quality of customer service. Here is everything to know about an employee schedule maker. i_meta_image: article_body: json-ld_article: v_date_published: 2021-05-21 v_date_modified: 2023-01-10 author: p_author_id: 204 t_author: Lauren Christiansen p_author_url: debdutta-bhattacharjee.html i_author: 204.png t_author_description: Lauren is an experienced writer who enjoys reading, travelling, and spending time with her children. p_author_facebook: //www.facebook.com/HubWorksApp p_author_twitter: https://twitter.com/HubworksApp p_author_linkedin: p_author_instagram: feature_snippet: p_type: text t_title: t_description: content: heading: t_title: Why Every Restaurant Needs a Work Schedule Maker t_description: Restaurants should invest in a work schedule maker to save money, improve morale, and enhance the quality of customer service. Here is everything to know about an employee schedule maker. image: i_image: why-every-restaurant-needs-a-work-schedule-maker-1621538203-1327.png t_image_description: scheduling time free schedule time clock terms service v_image_attribution: //pixabay.com/photos/day-planner-calendar-organizer-828611/ v_image_license: Creative Commons Zero v_video: paragraphs: - t_headline: Importance of a Work Schedule Maker t_text: So, what exactly is a work schedule? Work schedules encompass the specific days and times that managers assign a team member to come in. In the restaurant industry, owners need to accommodate employees who work rotation shifts, swing shifts, and more. This requires good organization skills and a set of best practices.

Employees are just like anyone else; they have personal obligations, families, and social lives. They need to know their work schedules in advance so they can plan ahead and be prepared. Employers who want to show respect to team members have a responsibility to share schedules in advance. This will not only improve morale but also ensures that all high-priority shifts are covered. Customers will receive the quality of service they deserve, and all areas of operations will run more smoothly.

Good shift scheduling is also important because it saves time and money. Over-scheduling drives up labor costs and cuts into profits. It also decreases morale because there isn't enough work for employees to do. On the other hand, under-scheduling hurts the quality of customer service and negatively impacts morale. Team members are flustered and will struggle to cover for other employees.

Effective scheduling also ensures legal compliance. With complex FLSA regulations and state labor laws, employers need to be cautious. An automated software solution or Excel schedule template can help mitigate any compliance issues and prevent unnecessary overtime. It will help to prevent litigation, a damaged reputation, and fines.

Finally, good employee scheduling prevents high turnover and absenteeism. It holds employees accountable for their assigned hours and prevents last-minute call-ins. Because everyone knows the schedule in advance, workers have more time to make plans and prepare for their shift. This allows them to come in with a positive attitude, ready to work, and set to meet key goals. p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: video: v_video: eLlWbVlltOQ v_video_language: default t_name: What is the Role of a Restaurant Manager t_description: Restaurant Owners...I want to share with you exactly what the role of a restaurant manager is. To learn more please either watch the video above or click the link below to read the transcript or listen to the podcast on my website.WATCH THIS VIDEO ON OUR WEBSITE-//therestaurantboss.com/the-role-of-a-restaurant-manager/LEARN MORE ABOUT BACON-//ClickBacon.comDOWNLOAD THE RESTAURANT PROFIT GUIDE-//restaurantprofitandperformance.com FREE RESTAURANT TRAINING TIPS-//TheRestaurantBoss.com MORE FREE RESTAURANT TRAINING TIPS-//RestaurantProfitandPerformance.com SUBSCRIBE-//www.youtube.com/subscription_center?add_user=gromfinboss At The Restaurant Boss, I post weekly training tips for restaurants and bar's. Tips range from food and labor cost, to restaurant specific marketing and management. I welcome you to check it out and sign up for my FREE video training series. LET'S CONNECT!Facebook - //facebook.com/TheRestaurantBossTwitter - //twitter.com/RyanGromfinInstagram - //instagram.com/ryangromfin MORE GREAT VIDEOS//www.youtube.com/user/gromfinboss Please be sure to like this video and leave your comments or questions below as well as share this video with your friends, co-workers and other restaurant owners, managers and operators. I promise to respond to every comment or question! Thank you, Ryan GromfinThe Restaurant Boss//TheRestaurantBoss.com v_url: //youtu.be/eLlWbVlltOQ i_thumbnail: //i.ytimg.com/vi/eLlWbVlltOQ/default.jpg i_thumbnail_1x1: //i.ytimg.com/vi/eLlWbVlltOQ/default.jpg i_thumbnail_4x3: //i.ytimg.com/vi/eLlWbVlltOQ/mqdefault.jpg i_thumbnail_16x9: //i.ytimg.com/vi/eLlWbVlltOQ/sddefault.jpg v_upload_date: 6-14-2016 v_length_minutes: 7 v_length_seconds: 3 v_view_count: 318099 callout_text: - t_headline: Reasons to Use a Work Schedule Maker t_text: A good employee schedule template streamlines operations in each area of the restaurant. Shift planning not only enables good workforce management but also improves employee morale. When managers factor in employee availability before they fill out a work schedule template, restaurant staff feels respected.

Furthermore, effective staff scheduling demonstrates that the management team is well-organized and efficient. Customers will be more willing to return because they know enough qualified people will be there to serve them. Other reasons to use a work schedule maker include p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 1. Work Schedule Maker Speeds Up Scheduling Process t_text: Every day is a busy day in the restaurant business. Managers should take advantage of any shortcuts or tools that ease up the workload and save time. With a work schedule maker, supervisors can manage all labor-related data from one place. They can fill open shifts, optimize time tracking, and create customized templates in minutes.

Scheduling software factors in state-related compliance laws and sends alerts if there are any potential violations. Supervisors can manage all shift planning and time attendance processes through their desktop or mobile phone. No more pen, paper, or 2-hour commitment to creating work schedules. p_headline_type: h3 image: i_image: 1-work-schedule-maker-speeds-up-scheduling-process-1621538204-4176.png t_description: //pixabay.com/photos/kitchen-work-restaurant-cook-chef-731351/ v_attribution: //pixabay.com/photos/kitchen-work-restaurant-cook-chef-731351/ v_license: Creative Commons Zero callout_text: - t_title: Fast Facts on Most Common Scheduling Problems t_text: - t_headline: 2. Work Schedule Maker Keeps Employees Up-To-Date t_text: It's easy for managers to lose handwritten time-off requests or forget details from a meeting about an employee's available work hours. With a schedule template, managers can instantly send out the weekly schedule through a mobile app.

This ensures employees receive their schedules on time, which helps to decrease absenteeism. It provides plenty of time for employees to request schedule changes or swap a shift. An automated online schedule also sends shift reminders, which holds everyone accountable for their assigned work hours. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 3. Work Schedule Maker Decreases Errors t_text: An employee schedule template minimizes errors and ensures greater payroll accuracy. The right program enables quick shift swaps, automated time tracking, and the ability to request time off. If a team member does pull a manager aside to discuss the work schedule, the manager can just make a change right there on the mobile app.

There's no need to remember meetings, handwritten notes, or rely on memory to retain information. Fewer inaccuracies also make employees happier because there will be fewer last-minute changes or calls to cover a shift. It also ensures compliance with FLSA regulations and optimizes payroll accuracy, which saves money. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 4. Work Schedule Maker Saves Money t_text: Labor costs eat into profits. With the cost of labor at 30% of overall revenue in most restaurants, it's critical to cut money wherever possible. With a schedule maker, managers can track employee time, reduce overtime, eliminate excessive absenteeism, and more. These are all great ways to cut out waste while improving the company culture.

Furthermore, a work schedule template sends instant alerts if there is something out-of-the-ordinary. This optimizes future scheduling choices and provides a way to fix problems before they turn into a bigger concern. Because a scheduling app helps to maintain compliance, owners will also avoid fines and legal fees. p_headline_type: h3 image: i_image: 4-work-schedule-maker-saves-money-1621538204-1469.png t_description: //pixabay.com/photos/restaurant-food-lunch-dinner-691397/ v_attribution: //pixabay.com/photos/restaurant-food-lunch-dinner-691397/ v_license: Creative Commons Zero callout_text: - t_headline: Types of Employee Work Schedule Tools t_text: As a restaurant manager, there are a lot of responsibilities and procedures to follow. Unlike the normal office environment, supervisors and team members don't work the normal 8-5 schedule. One of the hardest requirements for restaurant managers is to optimize scheduling for so many different shift schedules.

Between rotation shifts, swing shifts, fixed schedules, and night shifts, there's a lot of factors to consider. Furthermore, employee availability needs to align with customer demand and business needs. Fortunately, there are many tools to help streamline shift scheduling and enhance team communication. Read ahead for the top options. p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 1. Pen and Paper for Employee Scheduling t_text: Many restaurants still use traditional methods to create work schedules. Pen and paper may sound simple, but it's much harder than other scheduling methods. It is more prone to human error, is time-consuming, and is ripe for compliance issues.

Managers have to post the weekly schedule on a bulletin board and remind employees to review it. There's no way to ensure team members will see the weekly schedule ahead of time. It's also harder to make last-minute schedule changes and notify team members. Pen and paper increase incidents of absenteeism, which leads to higher turnover and a lower quality of customer service. It also creates a lot more work for the already busy management team. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_title: Fast Facts on Pen and Paper Bottlenecks t_text: Pen and paper methods force managers to rely on employees for time tracking. Managers also need to address regulatory inquiries, which is time-consuming and meticulous. Furthermore, it takes an average of 2 hours per week to complete an employee schedule by hand. There is also no easy way to analyze labor data and optimize decision-making. This may lead to overpayments, over-scheduling, and wasted resources. - t_headline: 2. Spreadsheets for Employee Scheduling t_text: A somewhat better scheduling method is a spreadsheet. Microsoft Excel offers a series of schedule templates that are free of charge. Or, managers can just open a new blank spreadsheet to create a very basic, functional work schedule. Rows and columns are the default format. The X-Axis typically represents employees and the Y-Axis represents work days/times.

Unlike with pen and paper, managers won't need to create the columns to designate shifts and days. Still, spreadsheets have some downsides. Managers need to decide whether to print out the schedule, post it, or send it in an email. Last-minute schedule changes require managers to email or print out a brand-new copy. This can cause confusion and potential absenteeism if employees don't hear about or see the new schedule. p_headline_type: h3 image: i_image: 2-spreadsheets-for-employee-scheduling-1621538204-3996.png t_description: //pixabay.com/photos/restaurant-food-lunch-dinner-691397/ v_attribution: //pixabay.com/photos/restaurant-food-lunch-dinner-691397/ v_license: Creative Commons Zero callout_text: - t_headline: 3. Cloud-Based Schedule Software for Employee Scheduling t_text: Online calendar software enables quick distribution through the cloud. Similar to Google Docs and Google Sheets, cloud-based schedule software is generated online. The author or manager can permit anyone who needs to read it. Workers can view their schedules at any time through their phones or desktop.

Schedule changes immediately update and save in the Cloud, so there's no need to constantly keep workers up-to-date. As long as managers make sure to tell team members to check the schedule regularly, there shouldn't be a problem. Cloud-based schedule software also allows employees to write notes on the schedule so management can make changes.

While a great option for smaller restaurants, cloud-based schedule software is not good for multiple teams with overlapping shifts. It's easy for notes to become messy and cause managers to miss something. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 4. Scheduling App for Employee Scheduling t_text: The most preferable option for many restaurant managers is a schedule app. With drag-drop capabilities and quick customizations, managers can make work schedules in minutes. This is great for restaurants that employ rotation shift workers or swing shift workers. It's much easier to assign duties and schedule multiple people with different shifts.

Unlike spreadsheets, scheduling apps are created just for scheduling purposes. Therefore, the tools within the app enable easy formatting and quick messaging/schedule sharing. Employees can view their schedules through the mobile app, send in time-off requests, or swap shifts with a team member.

Most scheduling apps are intuitive with an easy view, so even the most inexperienced user can navigate them. Scheduling apps also help streamline payroll processing and ensure compliance, which saves time and money. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: How to Develop an Employee Work Schedule t_text: Restaurant managers need to count inventory, reorder supplies, optimize cash flow management, and create marketing campaigns. They are also responsible for onboarding, training, and managing the workforce. Furthermore, they need to maintain all areas of the restaurant, help employees with their jobs, and handle customer problems.

Most importantly, restaurant managers need to streamline scheduling processes and ensure all shifts are covered. They have to factor in employee availability and business needs and align them with customer demand. Without some help, it's hard to handle all of these tasks and stay composed. A set of best practices and a few automated tools will help streamline the process. Here are the top tips to create an employee work schedule. p_headline_type: h2 image: i_image: how-to-develop-an-employee-work-schedule-1621538204-9363.png t_description: //pixabay.com/photos/september-planning-to-do-list-3614870/ v_attribution: //pixabay.com/photos/september-planning-to-do-list-3614870/ v_license: Creative Commons Zero callout_text: - t_headline: 1. Know the Team to Create an Employee Work Schedule t_text: Scheduling is about much more than just covering each shift. It's critical to know team members. This helps assess their weaknesses, strengths, preferences, and availability. Managers can then make sure they schedule the right team members for the right times. Customers will be happier, and employees will show up with a positive attitude.

Managers should create a list that includes the employee's name, relevant skills, expertise, work status, overtime restrictions, preferences, or other notes. This will help managers build their shifts around employees, which is the best possible system to have. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_title: Fast Facts on Miscommunication with Team Members t_text: - t_headline: 2. Build Shifts Around Employees to Create an Employee Work Schedule t_text: Once managers write their list down, they should build shifts to suit employee personalities, expertise, and preferences. This ensures workers are suited for the shifts they are assigned to. Furthermore, the manager knows that other team members can rely on each other for specific things during a shift. For example, a new hire can rely on a high-performing, experienced team member to demonstrate best practices for serving or bussing tables. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 3. Establish Team Communication Method for Employee Work Schedule t_text: There needs to be a system in place to distribute and share the work schedule. Employees also need to know exactly where and when managers will post the schedule. This will decrease incidents of absenteeism and turnover and will also improve morale.

Team communication methods will depend on the scheduling method. With an automated software solution, schedules are instantly posted on a specific day. With pen and paper, managers will post the schedule on the bulletin board or email a copy of it. When employees are informed ahead of time, they have the space to swap shifts, request time off, or ask managers a question. p_headline_type: h3 image: i_image: 3-establish-team-communication-method-for-employee-work-schedule-1621538205-7097.png t_description: //pixabay.com/photos/cafe-restaurant-bar-people-tables-768771/ v_attribution: //pixabay.com/photos/cafe-restaurant-bar-people-tables-768771/ v_license: Creative Commons Zero callout_text: - t_headline: 4. Honor Time Off Requests to Create an Employee Schedule t_text: Employees like it when managers respect their availability and time-off requests. Managers should create a system that gives employees enough time to ask for time-off or swap a shift. Most managers require at least a week's notice to ensure there is enough time to make changes.

Managers should remain somewhat flexible. There are illnesses, deaths in the family, and other circumstances that require last-minute schedule changes. This will improve morale and decrease incidents of absenteeism, which minimizes turnover. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: Top Work Schedule Software 2021 t_text: So, which work schedule software or schedule maker should a manager use? While there are many options available, not all tools are created equal. The type of work schedule maker a restaurant chooses should depend on business needs, employee requirements, and pricing constraints. Furthermore, some restaurants may require further features that more basic software doesn't provide. Read ahead for some of the top work schedule software for 2021. p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 1. Work Schedule Software ZipSchedules t_text: ZipSchedules is the top automated scheduling app for restaurants of any size. It streamlines scheduling and helps supervisors track worker time. Users can easily implement the system with the help of a customer support team. ZipSchedules offers a free mobile app that is available on iOS android or the iPhone.

Supervisors can customize schedules with a few clicks and immediately distribute them to employees. ZipSchedules integrates with other software, which helps owners perform labor analysis and decrease costs. It also ensures the restaurant abides with FLSA regulations or state laws.

Managers can analyze all data in one place and employees can view their schedules from any location. Team members can easily request time-off, swap shifts, contact management through a messaging system, and more. Plans are highly affordable and depend on the number of users per month. p_headline_type: h3 image: i_image: 1-work-schedule-software-zipschedules-1621538205-5638.png t_description: //pixabay.com/photos/food-dish-restaurant-meal-gourmet-918613/ v_attribution: //pixabay.com/photos/food-dish-restaurant-meal-gourmet-918613/ v_license: Creative Commons Zero callout_text: - t_title: Fast Facts on Benefits of Software and Automation t_text: - t_headline: 2. Work Schedule Software Connectteam t_text: Connectteam is a work schedule maker that helps to save time and money on schedule creation and distribution. It has an easy use, intuitive interface that less experienced users can navigate. It takes a few minutes to create a brand-new schedule and even less time to tweak an existing one.

Connectteam has drag-drop capabilities, customization tools, and a variety of templates to choose from. Managers can color code shifts and employee names, which makes it easier to read and sort through labor data. Some users complain about the reliability of its GPS coordinates and the fact that employees cannot view other workers' schedules. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 3. Work Schedule Software Google Docs t_text: Google Docs is the go-to solution for those who want to operate on the cloud. It's easy for managers to distribute the schedule, create the schedule online, and view it at any time. Employees can receive authorization through a link and there's no need to worry about data getting lost. However, it's hard and time-consuming to format work schedules on Google Docs.

Employees can make changes or write notes in real-time, but it's still the manager's job to make sure the changes work. ZipSchedules automatically factors in employee availability, shift configurations, and compliance to verify that schedule changes are doable. p_headline_type: h3 image: i_image: 3-work-schedule-software-google-docs-1621538205-5832.png t_description: //pixabay.com/photos/cafe-architecture-building-greece-3537801/ v_attribution: //pixabay.com/photos/cafe-architecture-building-greece-3537801/ v_license: Creative Commons Zero callout_text: - t_headline: Key Takeaways of Work Schedule Maker t_text: In conclusion, here is what to know about a work schedule maker -

p_headline_type: h2 image: i_image: key-takeaways-of-work-schedule-maker-1621538205-5305.png t_description: //pixabay.com/photos/mediterranean-cuisine-eat-food-2378758/ v_attribution: //pixabay.com/photos/mediterranean-cuisine-eat-food-2378758/ v_license: Creative Commons Zero callout_text: event_body: json-ld_event: t_name: Employee Scheduling for Restaurant Managers t_description: Attendees will learn how create excellent schedules. The class teaches managers how to estimate the number of employees they need to staff their locations; how to accurately forecast their customer demand; how to quickly and accuaratly write and communicate schedules to employees; and how to evaluate the accuracy and optimization of their schedules to make adjustments. v_start_date: 2022-08-08 i_image: p_location_name: Altametrics Online Webinar Course p_address: webinar.hubworks.com?site=altametrics v_price: 10.00 t_offer_description: Priority Registration v_registration_url: webinar.hubworks.com?site=altametrics ---