--- layout: default_v3 language: default permalink: collaboration-tools/project-management-collaboration-tools.html i18n_link: 3639 updated: 2023-01-10 #--- article key-values ---# collection: default_topiccluster t_keyword: Project Management Collaboration Tools tags: project management, time tracking, time tracking projects, project management time tracking, project tracking, timing a project type: supporting page_id: 3639 hreflang_id: 3639 parent_id: 3619 date_published: 2021-05-07 date_modified: 2023-01-10 #--- javascript schema ---# javascript_schema: - script: jquery_3_2_0_min - script: bootstrap_min - script: article_infinite_scroll - script: article_mix_infinitescroll - script: article_mix - script: article_mix_faq - script: article_mix_toc #--- section schema ---# section_schema: - section: nav-main_menu - section: article_body_v2 - section: footer - section: schedule_demo_cta #--- page key-values ---# meta_tags: t_meta_title: Why Every Small Business Needs Project Management Collaboration Tools t_meta_description: Project management collaboration tools are absolutely critical for small business success. t_meta_abstract: Project management collaboration tools are absolutely critical for small business success. i_meta_image: article_body: json-ld_article: v_date_published: 2021-05-07 v_date_modified: 2023-01-10 author: p_author_id: 203 t_author: Priyanka Bhadani p_author_url: priyanka-bhadani.html i_author: 203.png t_author_description: Mary Kate Morrow is a writer, editor, and social media professional currently employed as a Digital Content Writer at Altametrics. She previously graduated with both a Bachelors degree in English Language and Literature and a Bachelors degree in Gender Studies from the University of California, Los Angeles. p_author_facebook: //www.facebook.com/HubWorksApp p_author_twitter: https://twitter.com/HubworksApp p_author_linkedin: p_author_instagram: feature_snippet: p_type: text t_title: t_description: content: heading: t_title: Why Every Small Business Needs Project Management Collaboration Tools t_description: Project management collaboration tools are absolutely critical for small business success. image: i_image: why-every-small-business-needs-project-management-collaboration-tools-1620344943-5710.png t_image_description: rights reserved manage projects project planning free version v_image_attribution: //pixabay.com/photos/office-business-notebook-statistics-2717014/ v_image_license: Creative Commons Zero v_video: paragraphs: - t_headline: Benefits of Project Management Collaboration Tools for Small Business t_text: Project management collaboration tools are a work management system staple. Many small businesses already consider project management and collaboration tools essential to their everyday operations. Project management collaboration tools include software utilized by team members to get work done together.

Small businesses use both offline and online collaboration tools and some collaboration tools have both online and offline versions. For example, a Gantt chart written on a whiteboard would be classified as an offline project management collaboration tool. Alternatively, digital versions of Gantt chart or Kanban boards are hosted on the best online collaboration tools. Project management collaboration tools help make sure team members can get work done most effectively.

Project management collaboration tools supply small businesses with many significant benefits. Of course, there are many different project management collaboration tools and project management options available. The best project management software and tools for one small business may differ from another. In fact, the best project management collaboration tools largely depend on specific business required and desired features. There are several common project management collaboration tool benefits that every small business can expect including- p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: video: v_video: ZKOL-rZ79gs v_video_language: default t_name: Project Management Simplified- Learn The Fundamentals of PMI's Framework t_description: Need a better job? Join LIG; //www.denizsasal.com/ 80% of all LIG members find their ideal jobs within 15 to 45 days. //www.linkedin.com/in/denizsasal/ PM Templates- //www.denizsasal.com/pages/pm-templateWelcome to this week's episode where I make project management simple for you. To make it applicable to the majority of the audience, I am teaching Project Management Institute's (PMI) project management framework. ________________________________________________Textbooks and frameworks are always boring. So, to make project management more interesting for you, I ran a project to demonstrate what steps to take and when. You won't regret spending 50 minutes to learn the basics of a wonderful practice called project management. Although I strongly recommend you watch the entire session without skipping, for those of you who are just looking for snippets of information, you may find below the index of the video;03-03 What is a project, program, and portfolio and how are they different from operations?04-08 Project = Project Life Cycle + Project Management Process04-43 Project Life Cycle06-52 Process Groups09-27 LIG, PMP certification or CAPM certification, which one is right for you? [Hint- I am biased!]11-53 Process Groups - Initiation13-06 Process Groups - Initiation - Project Charter16-50 Process Groups - Initiation - Stakeholder Identification18-17 Process Groups - Planning20-30 Process Groups - Planning - Collecting Requirements22-45 Process Groups - Planning - Defining the Scope24-41 Process Groups - Planning - Scope Baseline25-12 Process Groups - Planning - Work Breakdown Structure (WBS)32-22 Process Groups - Planning - WBS Dictionary & Scope Creep34-39 Process Groups - Planning - Time Management / Developing a Schedule36-00 Process Groups - Planning - Gantt Chart37-38 Process Groups - Planning - Fast Tracking a Project & Project Crashing38-52 Process Groups - Planning - Cost Management39-42 Process Groups - Planning - Budget development (for PMP or CAPM takers)41-02 Process Groups - Executing42-04 Process Groups - Executing - Gold Plating 43-16 Process Groups - Monitoring and Controlling45-00 Process Groups - Monitoring and Controlling - Earned Value47-57 Process Groups - Closing Process Group _______________________________________________________________What is even a project? It definitely has a sexy tone to it right? Project I just love the way it sounds. I wonder how cool it must sound in French. Proje Well, project is a temporary endeavor to create a unique solution. Yeah that's operations. No Well, the difference between a project and operations is fairly simple. A project ends. So, it's temporary. You implement your project, you close it, you create a unique product/service/ or whatever outcome you wanted then you are done. Whereas in operations, it's on-going and repetitive. You may have also heard about the terms program and portfolio. Let me just quickly explain them here. Program is multiple projects put together. Combined. And Portfolio is similarly. Multiple programs put together.So, it's project, program, portfolio. Now before I go further, and dive deep. You need to understand something crucial. To run any project, you need 2 methodologies. The first one is a project life cycle and the second one is project management process. Most people confuse these 2. And if these are not clear, you can kiss the PMP certification goodbye. It's absolutely amazing how many content creators in YouTube confuse these two. They are not interchangeable. You cannot afford to confuse a project life cycle with a project management process. Don't worry I am going to make it very simple for you. Let's start with Project Life Cycle. Project Life Cycle is unique to a project, to an industry, to your needs. It's highly customizable. Think of it like this; a human development is a project. So, your life cycle is;1) Conceiving 2) Birth3) Childhood4) Teenage hood. Teenage hood. Is that a word? Teenaging? 5) Adulthood 6) And deathEasy stuff right? So, now if it was an IT project. I am not an IT but it would like something like this; High-level designDetailed DesignCodingTestingInstallationAnd TurnoverThis is project life cycle. The term cycle is a bit confusing here. I think. But who knows. This video covers; project managementproject management institutepmp project management professional certificationproject life cycleproject management PMImanaging a projectproject management fundamentalsfundamentals of project managementproject management for beginnersproject management course v_url: //youtu.be/ZKOL-rZ79gs i_thumbnail: //i.ytimg.com/vi/ZKOL-rZ79gs/default.jpg i_thumbnail_1x1: //i.ytimg.com/vi/ZKOL-rZ79gs/default.jpg i_thumbnail_4x3: //i.ytimg.com/vi/ZKOL-rZ79gs/mqdefault.jpg i_thumbnail_16x9: //i.ytimg.com/vi/ZKOL-rZ79gs/sddefault.jpg v_upload_date: 6-13-2017 v_length_minutes: 50 v_length_seconds: 41 v_view_count: 1703358 callout_text: - t_headline: 1. Team Collaboration t_text: Perhaps the most obvious benefit of the best project management collaboration tools is the increase in collaborative capabilities they supply. Common collaboration tool examples include file sharing and video conferencing software. The ability for a project manager and team members to share files in real time in one place is invaluable.

Real time cloud based video conferencing collaboration tools supply team members the capability to interact more synergistically. Other online collaboration tool features range from task management to time tracking software. Time tracking benefits both task management and project management processes. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 2. Task Delegation t_text: Correctly delegating tasks is one main component of successful task management and project management processes. There may either be a designated project manager on staff or a small business owner may personally delegate tasks. Regardless of whom delegates tasks, they must make sure that tasks are assigned fairly. Great task management will also make sure tasks are assigned with consideration to skill sets and experience.

The best project management software and project management tools make task delegation more effortless than ever before. Team members get work done more effectively with the best online project management tools accessible. Everything from third party contact information to real time updates is in one place with the best project management software. p_headline_type: h3 image: i_image: 2-task-delegation-1620345359-9686.png t_description: //pixabay.com/photos/office-business-notebook-statistics-2717006/ v_attribution: //pixabay.com/photos/office-business-notebook-statistics-2717006/ v_license: Creative Commons Zero callout_text: - t_headline: 3. Project Tracking t_text: The best project necessitates the best task delegation and management possible. The best project management and collaboration tool supply the ability to track the progress of a project. Project management tools can sort information per user or per team to make sure everyone involved will get work done.

Project management software displays upcoming, in progress, and completed tasks in one place with easy use accessibility. Task management and project management are much easier to manage with automatic built in real time updates and notifications. Real time updates and notifications can be sent directly to a project manager or team members more broadly. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 4. Communication t_text: Great communication is the cornerstone of everything from work management to portfolio management processes. The best online collaboration and project management software makes it easy to share files and exchange messages. Communication is necessary to get work done with other team members and coordinate with third party contacts. Third party contacts like customers and vendors can even be supplied with unique usernames and passwords. p_headline_type: h3 image: i_image: 4-communication-1620345359-4036.png t_description: //pixabay.com/photos/macbook-iphone-ipad-mobile-desk-667280/ v_attribution: //pixabay.com/photos/macbook-iphone-ipad-mobile-desk-667280/ v_license: Creative Commons Zero callout_text: - t_headline: 5. Accessibility t_text: The best online collaboration and project management software will make sure everyone that needs access is granted it. A cloud based easy use mobile app allows project managers and team members alike the ability to access information remotely. A mobile app is crucial to provide real time updates to remote team members and third party participants involved.

Businesses can also make sure that limited accessibility is supplied to third party participants like vendors and customers. With third party log in information, access can be limited to a specific project portfolio or project management process. The ability to limit third party accessibility helps businesses make sure confidentiality is maintained. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_title: Fast Fact- t_text: Third party accessibility is crucial for project management technology to consider. - t_headline: Key Takeaways of Project Management Collaboration Tools t_text: p_headline_type: h2 image: i_image: key-takeaways-of-project-management-collaboration-tools-1620345359-5545.png t_description: //pixabay.com/photos/laptop-apple-keyboard-technology-2589420/ v_attribution: //pixabay.com/photos/laptop-apple-keyboard-technology-2589420/ v_license: Creative Commons Zero callout_text: event_body: json-ld_event: t_name: Employee Scheduling for Restaurant Managers t_description: Attendees will learn how create excellent schedules. The class teaches managers how to estimate the number of employees they need to staff their locations; how to accurately forecast their customer demand; how to quickly and accuaratly write and communicate schedules to employees; and how to evaluate the accuracy and optimization of their schedules to make adjustments. v_start_date: 2022-08-08 i_image: p_location_name: Altametrics Online Webinar Course p_address: webinar.hubworks.com?site=altametrics v_price: 10.00 t_offer_description: Priority Registration v_registration_url: webinar.hubworks.com?site=altametrics ---