--- layout: default_v3 language: default permalink: employee-schedule-maker/team-schedule-maker.html i18n_link: 3637 updated: 2023-01-10 #--- article key-values ---# collection: default_topiccluster t_keyword: Team Schedule Maker tags: employee schedule maker, making employee schedules, how to make a rotating schedule, rotating schedule maker, rotating schedule management type: supporting page_id: 3637 hreflang_id: 3637 parent_id: 3627 date_published: 2021-05-07 date_modified: 2023-01-10 #--- javascript schema ---# javascript_schema: - script: jquery_3_2_0_min - script: bootstrap_min - script: article_infinite_scroll - script: article_mix_infinitescroll - script: article_mix - script: article_mix_faq - script: article_mix_toc #--- section schema ---# section_schema: - section: nav-main_menu - section: article_body_v2 - section: footer - section: schedule_demo_cta #--- page key-values ---# meta_tags: t_meta_title: Team Schedule Maker 9 Steps to Making an Effective Team Schedule t_meta_description: Restaurants use a team schedule maker to streamline employee scheduling and maintain operations. Here is an overview of how to create a work schedule. t_meta_abstract: Restaurants use a team schedule maker to streamline employee scheduling and maintain operations. Here is an overview of how to create a work schedule. i_meta_image: article_body: json-ld_article: v_date_published: 2021-05-07 v_date_modified: 2023-01-10 author: p_author_id: 203 t_author: Priyanka Bhadani p_author_url: priyanka-bhadani.html i_author: 203.png t_author_description: Lauren is an experienced writer who enjoys reading, travelling, and spending time with her children. p_author_facebook: //www.facebook.com/HubWorksApp p_author_twitter: https://twitter.com/HubworksApp p_author_linkedin: p_author_instagram: feature_snippet: p_type: text t_title: t_description: content: heading: t_title: Team Schedule Maker 9 Steps to Making an Effective Team Schedule t_description: Restaurants use a team schedule maker to streamline employee scheduling and maintain operations. Here is an overview of how to create a work schedule. image: i_image: team-schedule-maker-9-steps-to-making-an-effective-team-schedule-1620323750-7806.png t_image_description: round robin league schedule number teams work schedule drag drop v_image_attribution: //pixabay.com/photos/bar-barmaid-barman-bartender-1238379/ v_image_license: Creative Commons Zero v_video: paragraphs: - t_headline: Team Schedule Maker A How-to Guide on How to Schedule Teams t_text: New restaurant owners will feel a little overwhelmed by employee scheduling. How many servers should they schedule for the lunch shift? Which employees can only work part-time, and what hours do they have to work? How can the restaurant make sure customers receive the highest quality of service during each shift? What scheduling method should management utilize to ensure employees receive their work schedule on time?

Scheduling is a complex job that requires managers to problem-solve and be organized. Considering all of the other responsibilities associated with restaurant ownership, there must be a way to streamline scheduling and save time. Read ahead to learn how restaurant owners can use a schedule maker to optimize the scheduling process. p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 1. Team Schedule Maker Create Standards t_text: Managers should determine how much work each team member should complete in a certain time frame, according to his/her role. The way they measure work will depend on the size and scope of the restaurant. For example, a dishwasher should run one load every hour in a fast-paced establishment. In a small diner, he/she may only need to run a load every 2 hours.

Managers should first outline each job description and the person responsible for it. He/she should write down all of the tasks associated with that position according to shift. This means that required tasks for the same role can fluctuate because certain shifts are busier than others. This step will help optimize future employee scheduling. The good news is, it only needs to be done once. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: video: v_video: eLlWbVlltOQ v_video_language: default t_name: What is the Role of a Restaurant Manager t_description: Restaurant Owners...I want to share with you exactly what the role of a restaurant manager is. To learn more please either watch the video above or click the link below to read the transcript or listen to the podcast on my website.WATCH THIS VIDEO ON OUR WEBSITE-//therestaurantboss.com/the-role-of-a-restaurant-manager/LEARN MORE ABOUT BACON-//ClickBacon.comDOWNLOAD THE RESTAURANT PROFIT GUIDE-//restaurantprofitandperformance.com FREE RESTAURANT TRAINING TIPS-//TheRestaurantBoss.com MORE FREE RESTAURANT TRAINING TIPS-//RestaurantProfitandPerformance.com SUBSCRIBE-//www.youtube.com/subscription_center?add_user=gromfinboss At The Restaurant Boss, I post weekly training tips for restaurants and bar's. Tips range from food and labor cost, to restaurant specific marketing and management. I welcome you to check it out and sign up for my FREE video training series. LET'S CONNECT!Facebook - //facebook.com/TheRestaurantBossTwitter - //twitter.com/RyanGromfinInstagram - //instagram.com/ryangromfin MORE GREAT VIDEOS//www.youtube.com/user/gromfinboss Please be sure to like this video and leave your comments or questions below as well as share this video with your friends, co-workers and other restaurant owners, managers and operators. I promise to respond to every comment or question! Thank you, Ryan GromfinThe Restaurant Boss//TheRestaurantBoss.com v_url: //youtu.be/eLlWbVlltOQ i_thumbnail: //i.ytimg.com/vi/eLlWbVlltOQ/default.jpg i_thumbnail_1x1: //i.ytimg.com/vi/eLlWbVlltOQ/default.jpg i_thumbnail_4x3: //i.ytimg.com/vi/eLlWbVlltOQ/mqdefault.jpg i_thumbnail_16x9: //i.ytimg.com/vi/eLlWbVlltOQ/sddefault.jpg v_upload_date: 6-14-2016 v_length_minutes: 7 v_length_seconds: 3 v_view_count: 316500 callout_text: - t_title: Fast Facts on Manual Scheduling Bottlenecks t_text: - t_headline: 2. Team Schedule Maker Assess Current Activity Level t_text: The manager should review historical sales and labor data to analyze how busy the restaurant is during each shift. POS systems and employee scheduling software allow users to print out reports that use powerful charts and graphs. Managers should utilize these reports to understand trends and make more accurate scheduling decisions. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 3. Team Schedule Maker Predict Activity Levels t_text: To create schedule templates in the future, managers can use the historical sales and labor data they already collected. They can pinpoint peak and slow hours throughout the day, week, and month. For example, historical data shows that Labor Day is always twice as busy as every other weekend. Managers can then plan ahead and have more employees on-hand during that weekend. p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 4. Team Schedule Maker Determine How Many Employees You Need t_text: Now it's time for management to calculate the number of employees per shift with the following formula -

Total Number Teams /Employees Per Shift = Production Standards / Number of Customers

For example, a waitstaff employee is able to serve 15 customers in a 4-hour shift. The restaurant estimates there will be 60 customers during this 4-hour shift. Therefore, management will need to schedule 4 servers during this time. p_headline_type: h3 image: i_image: 4-team-schedule-maker-determine-how-many-employees-you-need-1620323751-1567.png t_description: //pixabay.com/photos/food-servers-banquet-waitress-3996802/ v_attribution: //pixabay.com/photos/food-servers-banquet-waitress-3996802/ v_license: Creative Commons Zero callout_text: - t_headline: 5. Team Schedule Maker Consider Employee Availability t_text: Managers should always remember to factor in employee availability before they create a work schedule. They should use historical data to predict absenteeism and consult with lawyers before scheduling overtime. They should always remember time-off requests, part-time/full-time status employees, and labor laws/compliance.

While management needs to cover all shifts to streamline operations, they also need to maintain employee morale. If they forget employee availability, team members will be upset. It also creates more work for management because they have to constantly rework schedules and resend them. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_title: Most Common Employee Scheduling Problems t_text: - t_headline: 6. Team Schedule Maker Choose Scheduling System t_text: Most restaurants use a team schedule maker with features such as drag drop, instant updates, and a messaging system. While diners have different needs, some systems are more effective than others.
Less expensive options include Microsoft Excel or a free online template. Others prefer software such as ZipSchedules, which sends reminders, integrates with payroll software and allows users to input/approve time-off requests. p_headline_type: h3 image: i_image: 6-team-schedule-maker-choose-scheduling-system-1620323751-3221.png t_description: //pixabay.com/photos/bread-ham-tight-max-egg-fried-2796393/ v_attribution: //pixabay.com/photos/bread-ham-tight-max-egg-fried-2796393/ v_license: Creative Commons Zero callout_text: - t_headline: 7. Team Schedule Maker Get Approval t_text: Supervisors should always acquire approval from management before they finalize a work schedule. Both parties can review labor costs, employee availability, and restaurant requirements to ensure the schedule is acceptable. If the owner creates the schedule, he/she should review it again and ask for employee feedback before it is sent out. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: 8. Team Schedule Maker Share Schedule with Staff t_text: Once managers finalize and receive approval for the work schedule, they can deliver it to the team.
If the manager uses Excel, he/she will send the schedule through email. Software solutions automatically post and update the new schedule, which provides employees greater autonomy. The latter option also eliminates errors and minimizes the workload of the HR department/management.

Some diners still use pen and paper to create the schedule. They post it on a bulletin board and tell employees to check it on a specific day each week. p_headline_type: h3 image: i_image: 8-team-schedule-maker-share-schedule-with-staff-1620323751-2101.png t_description: //pixabay.com/photos/chef-cooking-street-costumer-4807317/ v_attribution: //pixabay.com/photos/chef-cooking-street-costumer-4807317/ v_license: Creative Commons Zero callout_text: - t_title: Fast Facts on the Importance of Communication t_text: - t_headline: 9. Team Schedule Maker Review Regularly t_text: To optimize employee scheduling, employees need to regularly review old schedules. Where did they make mistakes? What shifts need more servers? When are employees more likely to call in sick? If the restaurant regularly tracks and optimizes a schedule, it will always be better in the future. This will improve employee morale, decrease the manager's workload, and enhance the quality of customer service. p_headline_type: h3 image: i_image: t_description: v_attribution: v_license: callout_text: - t_headline: Key Takeaways of Team Schedule Maker t_text: In conclusion, here is what to know about a team schedule maker and creating an effective work schedule -

p_headline_type: h2 image: i_image: key-takeaways-of-team-schedule-maker-1620323751-8836.png t_description: //pixabay.com/photos/bar-lounge-cocktail-alcohol-glass-498420/ v_attribution: //pixabay.com/photos/bar-lounge-cocktail-alcohol-glass-498420/ v_license: Creative Commons Zero callout_text: event_body: json-ld_event: t_name: Employee Scheduling for Restaurant Managers t_description: Attendees will learn how create excellent schedules. The class teaches managers how to estimate the number of employees they need to staff their locations; how to accurately forecast their customer demand; how to quickly and accuaratly write and communicate schedules to employees; and how to evaluate the accuracy and optimization of their schedules to make adjustments. v_start_date: 2022-08-08 i_image: p_location_name: Altametrics Online Webinar Course p_address: webinar.hubworks.com?site=altametrics v_price: 10.00 t_offer_description: Priority Registration v_registration_url: webinar.hubworks.com?site=altametrics ---