--- layout: default_v3 language: default permalink: time-tracking-software/employee-time-tracking-excel.html i18n_link: 2847 updated: 2023-01-11 #--- article key-values ---# collection: default_topiccluster t_keyword: Employee Time Tracking Excel tags: time tracking software, employee time tracking, time tracker, how to track time, time tracking software type: supporting page_id: 2847 hreflang_id: 2847 parent_id: 7228 date_published: 2021-01-28 date_modified: 2023-01-11 #--- javascript schema ---# javascript_schema: - script: jquery_3_2_0_min - script: bootstrap_min - script: article_infinite_scroll - script: article_mix_infinitescroll - script: article_mix - script: article_mix_faq - script: article_mix_toc #--- section schema ---# section_schema: - section: nav-main_menu - section: article_body_v2 - section: footer - section: schedule_demo_cta #--- page key-values ---# meta_tags: t_meta_title: Quick Tips to Track Employee Time in Excel t_meta_description: Although employee time tracking can be performed through Excel, specialized time tracking software programs are a much more pragmatic option in the long term. t_meta_abstract: Although employee time tracking can be performed through Excel, specialized time tracking software programs are a much more pragmatic option in the long term. i_meta_image: article_body: json-ld_article: v_date_published: 2021-01-28 v_date_modified: 2023-01-11 author: p_author_id: 203 t_author: Priyanka Bhadani p_author_url: priyanka-bhadani.html i_author: 203.png t_author_description: Mary Kate Morrow is a writer, editor, and social media professional currently employed as a Digital Content Writer at Altametrics. She previously graduated with both a Bachelors degree in English Language and Literature and a Bachelors degree in Gender Studies from the University of California, Los Angeles. p_author_facebook: //www.facebook.com/HubWorksApp p_author_twitter: https://twitter.com/HubworksApp p_author_linkedin: p_author_instagram: feature_snippet: p_type: text t_title: t_description: content: heading: t_title: Quick Tips to Track Employee Time in Excel t_description: Although employee time tracking can be performed through Excel, specialized time tracking software programs are a much more pragmatic option in the long term. image: i_image: quick-tips-to-track-employee-time-in-excel-1611604702-1882.png t_image_description: Employee time tracking excel v_image_attribution: //pixabay.com/vectors/gui-interface-internet-program-2311261/ v_image_license: Creative Commons Zero v_video: paragraphs: - t_headline: Using Excel to Track Employee Time t_text: Many businesses use free Excel employee time tracking functions. In fact, an Excel timesheet can even transfer information directly to business accounting programs such as Intuit Quickbooks.

A free Excel timesheet template may appear like a great option for businesses that are not yet ready to invest or implement more advanced time tracking software programs. Steps to use an Excel timesheet include-

1. Use the Excel View tab and select the Freeze Panes option. From the drag drop menu, select Freeze Top Row in order to hold a row throughout scrolling.

2. Designate column headings with categories including lunch breaks and overtime pay when applicable. Conclude column headings by listing daily hours worked and weekly hours worked last.

3. Select the preferable date format for tracking time by clicking column A header and selecting all cells. Once all cells are selected, launch the dialog box at the bottom of the Number group and click the Date item.

4. Select header for column B and then Shift click the header of the previous time tracker column and select the Time dialogue box from the Number group. Then apply the format listed as 1-30 PM in order to display employee hours with daypart indicators.

5. Click the daily time total column and Shift click to weekly total hours in order to select all column cells. Then, click the Number dialog, choose the Custom item, and enter in the Type field- [h]-mm. Doing so allows employee hours to exceed beyond 24 hours and produces an accurate weekly total hours worked.

6. Select daily hours time tracker cell and enter an equal sign to enter a formula, click end of day clock out cell to add location to formula with a - sign. Then, click the clock in cell, select Enter, and complete the formula in order to automatically subtract clock out and clock in times. Make sure to note that lunch breaks require additional calculations performed.

7. Click weekly timesheet hours worked row and type =SUM. Click daily time tracker and drag down until hitting cell in row 6 and make sure to enter a closing parenthesis to finish the formula.

8. Click and drag the first row 2 cell through the weekly timesheet total in row 6 and position the cursor over the lower right corner of the last cell. As the cursor becomes a black plus symbol, drag until row 261 is hit in order to establish a year of rows.

9. Double click the Excel timesheet title table and label it. Then, enter the first employee name to start keeping track of employee hours worked.

10. Finally, select the intersection of employee timesheet numbered rows and lettered column headers to select all data. Then, Copy to the clipboard and select plus sign next to the current time sheet in order to insert a new time sheet template.

Although the process is time consuming, some employers prefer to track employee total hours worked using Excel. However, the savviest business owners are aware that there is an alternative time tracking options available that provide easy use and make sure tracking time is as simple as possible. p_headline_type: h2 image: i_image: t_description: v_attribution: v_license: video: v_video: vYdHi2m4IgE v_video_language: default t_name: Simple Excel Timesheet t_description: In this simple tutorial we look at how to create a timesheet in excel. We'll be covering how to convert time values into decimal values, how to round numbers off using Excel's Round() function and how to use IF and OR statements to hide values when there are Blank Cells in our data.www.SwanseaTechSupport.co.uk v_url: //youtu.be/vYdHi2m4IgE i_thumbnail: //i.ytimg.com/vi/vYdHi2m4IgE/default.jpg i_thumbnail_1x1: //i.ytimg.com/vi/vYdHi2m4IgE/default.jpg i_thumbnail_4x3: //i.ytimg.com/vi/vYdHi2m4IgE/mqdefault.jpg i_thumbnail_16x9: //i.ytimg.com/vi/vYdHi2m4IgE/sddefault.jpg v_upload_date: 3-14-2012 v_length_minutes: 12 v_length_seconds: 5 v_view_count: 855839 callout_text: - t_title: Fact- t_text: Excel templates require a lot of employee hours to maintain and can be a massive employee time drain. - t_headline: The Importance of Software for Tracking Time t_text: Especially after they use Excel over a long period of time, many employers are ecstatic to discover specialized time tracking software. Instead of having to deal with the columns and rows of free Excel time sheets, a more comprehensive and easy use option is available through time tracking software.

Employee time tracker software easily displays hours worked in real time and can record a wide range of data effortlessly. From overtime hours to lunch hours recorded, employers can use time tracking software to make sure there are no issues in compensation or invoicing.

For example, hourly rates and billable hours are easy to distinguish between with time tracking software, leading to fewer billing and payroll discrepancies. These discrepancies can not only cost a company a lot of money over time but also result in incalculable damages to a business reputation.

Employers may be tempted to download free timesheet template programs like Excel to save money. However, the employee time wasted and overtime pay incurred due to the countless hours that team members spend to enter time and calculate total pay can actually end up costing companies much more money in the long run. p_headline_type: h2 image: i_image: the-importance-of-software-for-tracking-time-1611605253-8437.png t_description: //pixabay.com/vectors/flip-chart-projector-canvas-graphic-3614771/ v_attribution: //pixabay.com/vectors/flip-chart-projector-canvas-graphic-3614771/ v_license: Creative Commons Zero callout_text: - t_title: Remember- t_text: Although a business owner may think that the choice to download free programs will help save money, the time employees spend using a free Excel application can actually lead to more long term costs incurred. - t_headline: Key Takeaways t_text: p_headline_type: h2 image: i_image: key-takeaways-1611605253-3408.png t_description: //pixabay.com/vectors/browser-graphic-flat-design-window-3614768/ v_attribution: //pixabay.com/vectors/browser-graphic-flat-design-window-3614768/ v_license: Creative Commons Zero callout_text: event_body: json-ld_event: t_name: Employee Scheduling for Restaurant Managers t_description: Attendees will learn how create excellent schedules. The class teaches managers how to estimate the number of employees they need to staff their locations; how to accurately forecast their customer demand; how to quickly and accuaratly write and communicate schedules to employees; and how to evaluate the accuracy and optimization of their schedules to make adjustments. v_start_date: 2022-08-08 i_image: p_location_name: Altametrics Online Webinar Course p_address: webinar.hubworks.com?site=altametrics v_price: 10.00 t_offer_description: Priority Registration v_registration_url: webinar.hubworks.com?site=altametrics ---